[aisle] Lost book fees

[Amy Phillips]

I have a system kind of like Michelle's. I have an activity account where
student fines are put into when paid through our business office. I do
periodically have to ask for the names of students who have paid their lost
book fees, and I have to submit the fines myself (they're not automatically
transferred as the systems don't talk to each other).

Maybe if you aren't getting the fine money, you can ask about having an
activity account set up? These activity accounts are how our activities and
clubs pay for things and deposit monies from their fundraising efforts.

Amy Phillips
Riverside Brookfield High School
Library Media Specialist
aebromberg at gmail.com
phillipsa at rbhs208.net
847-722-6169



On Mon, Apr 26, 2021 at 2:27 PM Michelle Harris via AISLE <
aisle at list.railslibraries.info> wrote:

> At my school, during the school year, I create a Lost Book Letter which
> asks for lost book payment.  Parents often send cash or a check and I
> deposit that in my Library Activity Fund and take care of updating my
> circulation records. No problem.
>
> Otherwise, I charge for lost books at the end of the year in our Skyward
> program--meaning that the charge is generally paid in August when the
> family pays for the new year's Registration fees. That money is collected
> by the Unit Office, but it is coded as "Library Fine."  Then, at intervals
> during the beginning of the year, I contact the Bookkeeper to see if any
> Fines have been received during the Skyward Registration process.  She
> tells me the names so that I can update the library circulation records and
> she tells me the amounts and I spend the money to replace books -- being
> VERY careful to work with her so that she knows that the funding is coming
> from that Registration Fund and not my Library budget line.  I've found
> that if I don't inquire about the collected money, then they don't let me
> know that it is there.  So I always ASK and SPEND!  Yes, schools sometimes
> have to keep monies in separate accounts, but as long as everyone is very
> clear on what was charged, what was collected, and who gets to spend it, it
> should work out. I've also had the Bookkeeper say, "I'm just going to
> officially transfer this into your Budget Line."  So that works out well,
> too.
>
> Michelle Harris
>
> On Mon, Apr 26, 2021 at 1:59 PM Meyer, Gail via AISLE <
> aisle at list.railslibraries.info> wrote:
>
>> I don’t want this to turn into a discussion about IF we should be
>> charging fees – it’s more an administration question.
>>
>>
>> If your fines and/or fees are collected by someone else in your building
>> or district, do you ever see that money to buy replacement books?  Our
>> bookstore can collect library fees for lost material, but if a student or
>> parent pays the bookstore, I was told the money has to roll over into the
>> general income fund and cannot be put into an account for the library to
>> use to purchase new/replacement materials.  So a student can lose a book
>> and pay, but I never get money to buy a new copy of the book.
>>
>>
>>
>> Is this just an odd policy my district has in place, or is this some sort
>> of business/budgeting requirement school districts must follow?
>>
>>
>>
>> Gail Meyer, Librarian
>>
>> TF South High School, Lansing, IL
>>
>> gmeyer at tfd215.org
>>
>> 708.585.2197
>>
>> She/her/hers
>>
>>
>> MAILMAN_MIMEDEFANG
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>
>
>
> --
> Michelle Harris
> District Librarian
> Heyworth CUSD #4
>
> MAILMAN_MIMEDEFANG
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