<div dir="ltr">I have a system kind of like Michelle's. I have an activity account where student fines are put into when paid through our business office. I do periodically have to ask for the names of students who have paid their lost book fees, and I have to submit the fines myself (they're not automatically transferred as the systems don't talk to each other). <div><br></div><div>Maybe if you aren't getting the fine money, you can ask about having an activity account set up? These activity accounts are how our activities and clubs pay for things and deposit monies from their fundraising efforts.</div><div><br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><font face="comic sans ms, sans-serif" size="4">Amy Phillips</font><div><font face="comic sans ms, sans-serif" size="2">Riverside Brookfield High School</font></div><div><font face="comic sans ms, sans-serif" size="2">Library Media Specialist</font></div><div><font face="comic sans ms, sans-serif" size="2"><a href="mailto:aebromberg@gmail.com" target="_blank">aebromberg@gmail.com</a></font></div><div><a href="mailto:phillipsa@rbhs208.net" target="_blank">phillipsa@rbhs208.net</a></div><div><font face="comic sans ms, sans-serif" size="2">847-722-6169</font></div><div><font face="comic sans ms, sans-serif" size="2"><img src="https://docs.google.com/uc?export=download&id=18lhXCLaPyLFKg8p2snJfPI4jsCYJujWa&revid=0B_pbgLhRbL9TUnRUYTd6NTh4TVVRTFJKTjI1ZXYwZDl2T1ljPQ" width="200" height="121"><br></font></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Apr 26, 2021 at 2:27 PM Michelle Harris via AISLE <<a href="mailto:aisle@list.railslibraries.info">aisle@list.railslibraries.info</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr">At my school, during the school year, I create a Lost Book Letter which asks for lost book payment. Parents often send cash or a check and I deposit that in my Library Activity Fund and take care of updating my circulation records. No problem. <div><br></div><div>Otherwise, I charge for lost books at the end of the year in our Skyward program--meaning that the charge is generally paid in August when the family pays for the new year's Registration fees. That money is collected by the Unit Office, but it is coded as "Library Fine." Then, at intervals during the beginning of the year, I contact the Bookkeeper to see if any Fines have been received during the Skyward Registration process. She tells me the names so that I can update the library circulation records and she tells me the amounts and I spend the money to replace books -- being VERY careful to work with her so that she knows that the funding is coming from that Registration Fund and not my Library budget line. I've found that if I don't inquire about the collected money, then they don't let me know that it is there. So I always ASK and SPEND! Yes, schools sometimes have to keep monies in separate accounts, but as long as everyone is very clear on what was charged, what was collected, and who gets to spend it, it should work out. I've also had the Bookkeeper say, "I'm just going to officially transfer this into your Budget Line." So that works out well, too. <div><br></div><div>Michelle Harris</div></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Mon, Apr 26, 2021 at 1:59 PM Meyer, Gail via AISLE <<a href="mailto:aisle@list.railslibraries.info" target="_blank">aisle@list.railslibraries.info</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
<div lang="EN-US">
<div>
<p class="MsoNormal">I don’t want this to turn into a discussion about IF we should be charging fees – it’s more an administration question.<u></u><u></u></p>
<p class="MsoNormal"><br>
If your fines and/or fees are collected by someone else in your building or district, do you ever see that money to buy replacement books? Our bookstore can collect library fees for lost material, but if a student or parent pays the bookstore, I was told the
money has to roll over into the general income fund and cannot be put into an account for the library to use to purchase new/replacement materials. So a student can lose a book and pay, but I never get money to buy a new copy of the book.
<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Is this just an odd policy my district has in place, or is this some sort of business/budgeting requirement school districts must follow?<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Gail Meyer, Librarian<u></u><u></u></p>
<p class="MsoNormal">TF South High School, Lansing, IL<u></u><u></u></p>
<p class="MsoNormal"><a href="mailto:gmeyer@tfd215.org" target="_blank">gmeyer@tfd215.org</a><u></u><u></u></p>
<p class="MsoNormal">708.585.2197<u></u><u></u></p>
<p class="MsoNormal">She/her/hers<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
</div>
MAILMAN_MIMEDEFANG<br>
_______________________________________________<br>
AISLE mailing list<br>
<a href="mailto:AISLE@list.railslibraries.info" target="_blank">AISLE@list.railslibraries.info</a><br>
<br>
For list archives and subscription options, visit:<br>
<a href="http://list.railslibraries.info/cgi-bin/mailman/listinfo/aisle" rel="noreferrer" target="_blank">http://list.railslibraries.info/cgi-bin/mailman/listinfo/aisle</a><br>
<br>
To unsubscribe, send a message to:<br>
<a href="mailto:aisle-leave@list.railslibraries.info" target="_blank">aisle-leave@list.railslibraries.info</a><br>
<br>
<a href="https://www.aisled.org/" rel="noreferrer" target="_blank">https://www.aisled.org/</a></blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr"><div dir="ltr"><font face="arial black, sans-serif">Michelle Harris</font><div><font face="tahoma, sans-serif">District Librarian</font></div><div><font face="tahoma, sans-serif">Heyworth CUSD #4</font></div><div><br></div></div></div>
MAILMAN_MIMEDEFANG<br>
_______________________________________________<br>
AISLE mailing list<br>
<a href="mailto:AISLE@list.railslibraries.info" target="_blank">AISLE@list.railslibraries.info</a><br>
<br>
For list archives and subscription options, visit:<br>
<a href="http://list.railslibraries.info/cgi-bin/mailman/listinfo/aisle" rel="noreferrer" target="_blank">http://list.railslibraries.info/cgi-bin/mailman/listinfo/aisle</a><br>
<br>
To unsubscribe, send a message to:<br>
<a href="mailto:aisle-leave@list.railslibraries.info" target="_blank">aisle-leave@list.railslibraries.info</a><br>
<br>
<a href="https://www.aisled.org/" rel="noreferrer" target="_blank">https://www.aisled.org/</a></blockquote></div>