[aisle] Staff Lost Items Questions

[Holtz, Alan C. (BMS)]

Good afternoon Tiffany,

Welcome to the profession. Bad records and outdated records will drive ya nuts.

What I did was contact the teachers and asked them to look for the items. If they claimed they didn’t have it, I marked it as lost without a fine and just left it there.

Please note, it took multiple years and multiple annual emails to explain that we just want clean records. It’s now at the point that my teachers understand that and the system works. Here’s what I currently send out at the beginning of May:

Dear :
For your reference, below is a list of what you may have checked out. Please let me know if your records differ. We just need to clean up our records.
If it is a portable overhead projector (LCD or transparency), please return it to the library on or before May 23.
If it is another type of AV item, please email me the barcode numbers and keep it.
If you switch rooms, take it with you.
If it is a book, video, the SMARTboard supplies (the bin with pens/cables/eraser), projector remote, Chromebook chargers, power towers/surge protectors, please return it on or before May 24.
Thanks, Alan

From the teacher’s perspective, the item is taken care of. For us, we have a record. When you report your lost materials, you have a record of it. If it ever comes back, you at least will be able to see what it was.

Good luck,
Alan, Librarian serving Brooks Middle School


From: AISLE <aisle-bounces at list.railslibraries.info> On Behalf Of Tiffany Ouellette via AISLE
Sent: Monday, March 21, 2022 10:41 AM
To: AISLE-Share: Association of Illinois School Library Educators discussion list <aisle at list.railslibraries.info>
Cc: Tiffany Ouellette <ouellette-tiffany at wc235.k12.il.us>
Subject: [aisle] Staff Lost Items Questions


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Hello!

I am a first year librarian, and I wanted to throw a question out for thoughts and input.

I have a large number of elementary teachers who have had books out for years and they have not been returned. I am wanting to encourage people to return these books, so that others may use them. I am sure some of these books have been lost. I have gathered from talking to our district office, that our staff have not been fined for lost books.

I am curious how your libraries handle this type of situation?

With the end of the year approaching, I would like to give them as much notice as possible to give them time to potentially find these books.

Appreciate your help and thoughts on this in advance.

Sincerely,

--
Mrs. Tiffany Ouellette
(Pronouns: She/Her/Hers)
West Central High School English Teacher & District Librarian
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